Assessment Task 1: Project
a) The first thing we need to consider is the budget. How many people are going to be there and how much we need to spend.
b) Build a communication chart and review it to ensure that you are communicating well with your team. You need to make the resource plan to ensure that you have identified the resources required.
c)
Actions Objectives & KPIs Stakeholders Code of conduct Risk analysis Task completed by whom and when
Preparing budget To find out how much we need to spend on catering and compare the actual figures with budget Operational managers, frontline managers, team leaders and middle management Expenses should be in line with the revenues obtained from sponsors. Check if the expenses are covered by
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Operational managers, frontline managers, team leaders and middle management Staff supervision There might be delay in the service Adam Smith, Sheila Delaney,
Martin O’ Devine, Katrina Ionnou.
d) 1. To ensure that the team members are clear about their duties.
2. To communicate with the team regularly in order to know about the progress of the work.
3. To give the reports to the HR manager about the tasks completed.
4. Solve the problems occurred during project and resolve conflicts if any between members.
e) The organisation’s policies and procedures should be referred to when working with your team.
f) Developing and confirming performance indicators before starting the job in order to find out whether the process is effective and objectives are met. Team leader will be needed in this process.
g) 1. Check if the expenses are covered by the company: There may be a risk that the budget is higher than the company’s
* Assemble project teams and make sure everyone is updated on project start dates, and there team responsibilities.
Communicating in Teams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Describe how organisational procedures are applied to ensure work is planned and carried out productively, in relation to:
Discuttion, meetings, questions, if you have a question or don’t really understand whats going you should always ask and make sure you understand everything fully, that all emplyers etc know exactly what they
This can range from providing meeting itineraries to giving follow up emails that ties together all the information presented. Having tangible and well organized material can help others to work towards the same goals. I will work with my subordinates to formulate and achieve their personal goals.
* An organisation’s policies and procedures enable staff to work in line with best practice and the law (legislation).
It is essential that there is effective communication to build an effective team. Effective teams need to work well together and that team cohesiveness depends on building strong relationships among team members. Communication is crucial and is driven by the team leader who will work with the team to establish ground rules and work to bring the team together so that it can accomplish its goals. All teams will go through expected stages of development, from forming to storming to norming and eventually performing according to Tuckman. Navigating through these stages effectively will help teams build relationships which in turn improves communication. Effective team communication can lead to both personal and professional development. Some examples of good communication are the holding of regular catch up meetings, active listening (by management and team members), regular feedback, clear vision and goals. In contrast to the above poor communication skills can have an adverse effect on team working. If team members are not communicating amongst themselves then
Liaise over any issues or problems and keep everyone in the loop to that any delays can be minimised and dealt with.
To express needs to share ideas and information to reassure to express feelings to build relationships socialise to ask questions to share experiences. People will need to communicate with each other within a workplace not just so they can work part of a team but also for confidentiality and so they can trust each other with certain subjects.
1. use policies and procedures or other agreed ways of working that relate to health and safety
1. Do you have you a date you need the detailed breakdown and budget done by?
You communicate, so individuals do not get anxious or worried, and you can listen to their concerns.
It is important to agree and commit to a strategy for communicating as a project team. Consider options. Having a communication strategy that people haven’t had an opportunity to agree on, or who aren’t aware of, will mean that communication won’t be effective.
* In addition to proper Job Descriptions – build a proper organizational hierarchy and reporting structure with performance reviews
How would you ensure you have consulted with your team effectively and identified the necessary resources required?